Faculty Evaluation

Faculty Evaluation

Deadlines and information about faculty evaluation are included below. Faculty position descriptions (Word or fillable pdf) for the subsequent academic year should be completed and attached to the evaluation when it is due to the VPAA.

For details about faculty evaluation, see Faculty Senate Bylaws, Article IV Evaluation of Faculty. 

Format of the annual evaluation currently varies by department. Contact the department chairperson for more information and to obtain the appropriate template.

Note. When deadlines fall on a weekend, materials should be handed in on the following Monday.

Deadlines for Evaluation and Goals - Year 1 Probationary Faculty

  • January 3 - First-year faculty self-evaluation, goals, and updated CV due to chairperson
  • January 14 - Chairperson's evaluation of and goals for first-year faculty due from chairperson to faculty
  • January 24 - First-year faculty self-evaluation and goals, chairperson's evaluation, and updated CV due from chairpersons to VPAA Office

Deadlines for Evaluation and Goals - Year 2 Probationary Faculty

First second-year evaluation

  • October 8 - Second-year faculty self-evaluation, goals, and updated CV due to chairperson
  • October 22 - Chairperson's evaluation of and goals for second-year faculty due from chairperson to faculty
  • November 5 - Second-year faculty self-evaluation and goals, chairperson's evaluation, and updated CV due from chairpersons to VPAA Office

Second second-year evaluation

  • January 31 - Faculty self-evaluation, goals, and updated CV due to chairperson
  • March 6 - Chairperson's evaluation of and goals for faculty due from chairperson to faculty
  • March 13 - Faculty self-evaluation and goals, chairperson's evaluation, and updated CV due from chairpersons to VPAA Office

Deadlines for Evaluation and Goals - Year 3 Probationary Faculty

  • December 1 - Tenure-track faculty in their third year of appointment submit a pre-tenure
    portfolio to their chair.
  • January 31 - Faculty self-evaluation, goals, and updated CV due to chairperson
  • February 1 - Chair of the Department/Division to submit pre-tenure review portfolio to the Tenure Committee in care of the office of the Vice President for Academic Affairs. The materials in the portfolio must include and be organized in the same manner as
    described in Article V Section 3 of the Bylaws.*
  • March 6 - Chairperson's initial evaluation of and goals for faculty due from chairperson to faculty
  • April 5 - The Tenure Committee completes pre-tenure review and simultaneously distributes the results/findings to the faculty member and the Chair of the Department/Division.
  • April 5-17 - The pre-tenure review completed by Tenure Committee shall be addressed as part of the third-year faculty member's annual evaluation.  At a minimum, the faculty member, in consultation with the chairperson, will address any concerns or deficiencies identified by the pre-tenure review and document a strategy to ameliorate them. The completed evaluation, including a copy of the pre-tenure review form, will be forwarded to the Vice President for Academic Affairs.
  • April 17 - Third-year faculty self-evaluation and goals, chairperson's evaluation, and updated CV due from chairpersons to VPAA Office

Deadlines for Evaluation and Goals - Years 4-6 Probationary Faculty 

  • January 31 - Faculty self-evaluation, goals, and updated CV due to chairperson
  • March 6 - Chairperson's evaluation of and goals for faculty due from chairperson to faculty
  • March 13 - Faculty self-evaluation and goals, chairperson's evaluation, and updated CV due from chairpersons to VPAA Office

Deadlines for Evaluation and Goals - Tenured Faculty 

  • January 31 - Faculty self-evaluation, goals, and updated CV due to chairperson
  • March 6 - Chairperson's evaluation of and goals for faculty due from chairperson to faculty
  • March 13 - Faculty self-evaluation and goals, chairperson's evaluation, and updated CV due from chairpersons to VPAA Office
  • SPL Policies for Tenured Faculty by Academic Unit

Deadlines for Evaluation and Goals - Benefitted Special Contract Faculty

  • January 31 - Faculty self-evaluation, goals, and updated CV due to chairperson
  • March 6 - Chairperson's evaluation of and goals for faculty due from chairperson to faculty
  • March 13 - Faculty self-evaluation and goals, chairperson's evaluation, and updated CV due from chairpersons to VPAA Office

Deadlines and Forms - Adjunct Faculty

Position Descriptions

Position descriptions for the following academic year should be submitted with the faculty member's annual evaluation each year. 

Non-renewal, Termination, or Dismissal of Faculty

The Board Policy on the non-renewal, termination, or dismissal of faculty has been changed with notices defined in calendar days rather than specific dates (see SBHE Policy 605.3):

  • At least 90 calendar days prior to termination during the first year of probationary employment at the institution. (approximately February 1)
  • At least 180 calendar days prior to termination during the second year of probationary employment at the institution. (approximately November 1)
  • At least one calendar year prior to termination after two or more years of probationary employment at the institution.